Definitions
・ “Conference” means the 40th Asian Racing Conference as organized by the Conference Organiser.
・ “Conference Organiser” means Japan Racing Association, Hibiya Fort Tower, 1-1-1 Nishi-shimbashi, Minato-ku, Tokyo, 105-0003, JAPAN.
・ “Conference Organiser” means Japan Racing Association, Hibiya Fort Tower, 1-1-1 Nishi-shimbashi, Minato-ku, Tokyo, 105-0003, JAPAN.
Confirmation of Registration
・ No registration will be confirmed until full payment is received.
・ Should you wish to make a group booking and group payment, please email contact@arcsapporo2024.com for further details.
・ Should you wish to make a group booking and group payment, please email contact@arcsapporo2024.com for further details.
Cancellation of Registration
・ All cancellations and amendments must be advised in writing to contact@arcsapporo2024.com.
・ If you are no longer able to attend, a replacement delegate can be arranged at no charge by emailing contact@arcsapporo2024.com.
・ If you are unable to arrange a replacement to attend, a full refund less an administration charge of JPY ¥50,000 will be made provided that the notification is received prior to 30 June 2024. Cancellations received after this date will receive no refund.
・ If the Conference is cancelled for any reason which is beyond the control of the Conference Organiser or due to the health and safety of delegates, the registration fee will be refunded in full.
・ If you are no longer able to attend, a replacement delegate can be arranged at no charge by emailing contact@arcsapporo2024.com.
・ If you are unable to arrange a replacement to attend, a full refund less an administration charge of JPY ¥50,000 will be made provided that the notification is received prior to 30 June 2024. Cancellations received after this date will receive no refund.
・ If the Conference is cancelled for any reason which is beyond the control of the Conference Organiser or due to the health and safety of delegates, the registration fee will be refunded in full.
Registration Conditions
・ The Conference Organiser reserves the right to deny entry and/or terminate the registration of any person who demonstrates behaviour that is deemed to be inappropriate and/or a risk to others. Delegates must follow all lawful and reasonable directions of the Conference Organiser and other venue staff who strive to create a safe environment for delegates.
・ Registrations received by the Conference Organiser will not be considered confirmed unless full payment has been received.
・ While attending the Conference, you agree that you may be photographed and/or filmed. By registering for the Conference, you consent to be included in any audio recordings, audio-visual recordings and photographs of the Conference created by, at the direction of, or with the authority of the Conference Organiser (“Materials”). In the event that you hold any rights in the Materials, without any fee or compensation payable to you, you shall license and grant the Conference Organiser and Asian Racing Federation (including its affiliates and sub-licensees) a non-exclusive, royalty-free, perpetual, worldwide, irrevocable, and sub-licensable right to use, reproduce, modify, adapt, publish and display the Materials (including any portion of the Materials owned, controlled or created by you) in any and all media now known or later devised absolutely, in perpetuity, throughout the world without compensation, restriction on use, attribution or liability and free from any claims whatsoever from you. You consent to any use of the Materials (including any portion of the Materials owned, controlled or created by you) which may otherwise infringe your moral rights pursuant to the Copyright Act of Japan, Portrait rights or other similar rights in respect of your performance or participation in the Materials you may be entitled to under the laws of any jurisdiction throughout the world in perpetuity and warrant that you have the full authority to grant these rights.
・ You acknowledge and agree that your personal information may be used by the Conference Organiser and the Asian Racing Federation in accordance with the 40th ARC Website Privacy Policy.
・ Registrations received by the Conference Organiser will not be considered confirmed unless full payment has been received.
・ While attending the Conference, you agree that you may be photographed and/or filmed. By registering for the Conference, you consent to be included in any audio recordings, audio-visual recordings and photographs of the Conference created by, at the direction of, or with the authority of the Conference Organiser (“Materials”). In the event that you hold any rights in the Materials, without any fee or compensation payable to you, you shall license and grant the Conference Organiser and Asian Racing Federation (including its affiliates and sub-licensees) a non-exclusive, royalty-free, perpetual, worldwide, irrevocable, and sub-licensable right to use, reproduce, modify, adapt, publish and display the Materials (including any portion of the Materials owned, controlled or created by you) in any and all media now known or later devised absolutely, in perpetuity, throughout the world without compensation, restriction on use, attribution or liability and free from any claims whatsoever from you. You consent to any use of the Materials (including any portion of the Materials owned, controlled or created by you) which may otherwise infringe your moral rights pursuant to the Copyright Act of Japan, Portrait rights or other similar rights in respect of your performance or participation in the Materials you may be entitled to under the laws of any jurisdiction throughout the world in perpetuity and warrant that you have the full authority to grant these rights.
・ You acknowledge and agree that your personal information may be used by the Conference Organiser and the Asian Racing Federation in accordance with the 40th ARC Website Privacy Policy.
Disclaimer
The Conference Organiser:
・ Is not responsible for the opinions expressed by any presenters at the Conference. Opinions expressed by presenters are personal and do not necessarily reflect the opinions of the Conference Organiser or the Asian Racing Federation.
・ Is not responsible for any cancellations of bookings for any reason, including cancellation or postponement of the Conference or for theft, loss or damage to personal belongings, to the fullest extent permitted by law. Delegates accept their own risk for attendance at the Conference.
・ Reserves the right to change the program and social functions of the Conference at any time, with updates provided to delegates.
・ Is not responsible for any injury or damage to a person, or their property, occurring during the Conference or social events to the fullest extent permitted by law.
・ Is not responsible for providing insurance beyond what is required for event organisers under the law of Japan. Delegates are advised to take out personal insurance, including for travel, accommodation and personal possessions as required.
・ Is not responsible for any costs associated with mandatory quarantine if imposed by any relevant authorities, and it is the responsibility of delegates to organise the relevant travel and visa arrangements to facilitate entry into Japan.
・ Does not accept responsibility for any financial or other losses incurred by delegates, in the event of natural disasters or disease outbreaks/global pandemics.
Except to the extent that liability cannot be excluded under the law of Japan, the Conference Organiser shall not be liable to the participants for any personal injury or for any loss or damage (including loss of opportunity), whether special or consequential, arising out of the Conference (including negligence).
・ Is not responsible for the opinions expressed by any presenters at the Conference. Opinions expressed by presenters are personal and do not necessarily reflect the opinions of the Conference Organiser or the Asian Racing Federation.
・ Is not responsible for any cancellations of bookings for any reason, including cancellation or postponement of the Conference or for theft, loss or damage to personal belongings, to the fullest extent permitted by law. Delegates accept their own risk for attendance at the Conference.
・ Reserves the right to change the program and social functions of the Conference at any time, with updates provided to delegates.
・ Is not responsible for any injury or damage to a person, or their property, occurring during the Conference or social events to the fullest extent permitted by law.
・ Is not responsible for providing insurance beyond what is required for event organisers under the law of Japan. Delegates are advised to take out personal insurance, including for travel, accommodation and personal possessions as required.
・ Is not responsible for any costs associated with mandatory quarantine if imposed by any relevant authorities, and it is the responsibility of delegates to organise the relevant travel and visa arrangements to facilitate entry into Japan.
・ Does not accept responsibility for any financial or other losses incurred by delegates, in the event of natural disasters or disease outbreaks/global pandemics.
Except to the extent that liability cannot be excluded under the law of Japan, the Conference Organiser shall not be liable to the participants for any personal injury or for any loss or damage (including loss of opportunity), whether special or consequential, arising out of the Conference (including negligence).